KyoceraメーカーECOSYS M6535CIDNの使用説明書/サービス説明書
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F AX OPERA TION GUIDE › PRINT › C OPY › SCAN › FAX EC OSYS M6535cidn.
i Content s Contents ............... ................ ................ ................ ................ ................ ................ ....... .............. i Preface ................. ................ ................ ................ ..........
ii Duplex .............. ................. ................ ................ ................ ................ ................ ......... ........ 3-16 FAX TX Resolution ........ ................ ................. ................ ................ ...
iii Sub Address Transmission ........... ................ ................ ................. ................ .......... 5-14 Polling Communication .. ................ ................. ................ ................ ................ ..............
iv FAX ............... ................ ................ ................ ................ ................. ................ ........... .8 - 6 Transmission Restriction ......... .......... ................ ................ ................ .........
v Preface This Operation Guide is intended to help you operate the ma chine correctly , perform routine mainten ance and take a simple troubleshooting action as necessary , so that you can alwa ys use the machine in good condition. Please read the Operation Guide before usin g the facsim ile.
vi Conventions Used in This Guide Adobe Reader X is used as an example in the expl anations below . Certain items are indicated in this gu ide by the conventions described below . NOTE The items that appear in Adobe Reader vary depe nding on how it is used.
vii Conventions used in proce dures for operating the machine In this Operation Guide, continuous op eration of the keys on the touch p anel is as follows: Actual procedure Procedure indicated in th i.
1-1 1 Le gal and Saf ety Inf or ma t ion Please read th is information before usin g your machin e. This chapter provides info rmation on the following topics. Notice ........... ................ ................ ................ ................ ....
1-2 Legal and Safety Information > Notic e Notice Safety Conventions in This Guide The sections of this handbook and p art s of the facsimile ma rked with symbols are safety war nings meant to protec t the user , other individuals and surrounding ob jects, and ensu re correct and safe usage of the facsimile.
1-3 Legal and Safety Information > Notic e About this Operation Guide This Operation Guide contains inform ation on using the facsim ile functions of this machine. Please read the Operation Guide before you st art using the machine. During use, refer to the Operation Guide for you r machine for information regarding the sections listed below .
1-4 Legal and Safety Information > Notic e 7 If trouble is experienced with this equipment, ple ase c ontact the following co mpany for rep air and (or) warranty information: If the equipment is causing ha rm to the telephone networ k, the telephone comp any may request th at you disconnect the equipme nt until the problem is res olved.
1-5 Legal and Safety Information > Notic e 4 Utiliser seulement le cord on d'aliment ation et le type de piles indiqué s dans ce manuel. Ne pa s jeter les piles dans le feu: elles peuvent expl oser . Se conformer aux règl ement s pertinents quant à l'éliminatio n des piles.
1-6 Legal and Safety Information > Notic e T echnical regulations for terminal equipment This terminal equip ment complies with: Network Comp atibility Declaration The manufacturer declares that th.
1-7 Legal and Safety Information > Notic e T rademark Information • Microsoft , Windows, Windows XP , Wi ndows Server 200 3, Windows Vist a, Windows Server 2008 , Windows 7, Windows Server 2012, Wind ows 8 and Internet Explorer are register ed trademarks or trademarks of Microsoft Corporation in the U.
2-1 2 Bef or e Using the F ax Mac hine This chapter explains the follo wing topics: Part Names and Functions .......... ................ ................ ................. ................ ................ ........... ........... ............... 2-2 Machine .
2-2 Before Using the Fax Machine > Part Names and Fu nctions Part Names and Functions Machine This chapte r explains th e names of parts when th e machin e is used as a fax machine.
2-3 Before Using the Fax Machine > Part Names and Fu nctions Document Processor 5 T op cover Open this cover when the original jammed in the Document Processor . 6 Opening handle Hold this handle when opening or closing the Document Processor . 7 Original table S tack the sheet originals on this table.
2-4 Before Using the Fax Machine > Part Names and Fu nctions Operation Panel Select the function. Home Admin Copy Status/ Job Cancel 10:10 Logout Send Custom Box Job Box FAX Sub Address Box Removable Memory Polling Box Device Information Language System Menu Favorites Lights or blinks when an error occurs and a job is stopped.
2-5 Before Using the Fax Machine > Part Names and Fu nctions T ouch Panel Home Screen This screen is displayed by selecting the [ Home ] key on the operation panel. Sele cting an icon will display the corresponding scre en. Y ou can change the icons to display on the Home screen as well as it s background.
2-6 Before Using the Fax Machine > Part Names and Fu nctions Operating the touch p anel Enter key and Quick No. Search key This section explains how to use the [ Enter ] key and [ Quick No.
2-7 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configur e the followin g setting s. Be sure to comple te the settings before using the fax system. Fax setup items Default fax settings (pa ge 8-2) Step Setting item Description Reference Page 1.
2-8 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure 1 Display the screen. [ System Menu/Counter ] key > [ Quick Se tup Wizard ] 2 Select a function. 3 Configure the function. S t art the wizar d. Follow the in structions o n the screen to configure settings.
2-9 Before Using the Fax Machine > Setting Date and Time Setting Date and T ime Set the local date and time at the place of installa tion. When you send a fax using the transmission function, the da te and time as set here will be printed in the header of the fax.
2-10 Before Using the Fax Machin e > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in en vironment in which PBX for conn ection to multiple phones for business use is installed, perform the following PBX setting.
2-11 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book Registering Destinations in the Address Book Save frequently used destin ations to the Address Book or One T ouch Key . The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder , and Fax T ransmission.
2-12 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book 3 Enter the fax number . 1 Select [ FA X ]. 2 Enter the fax number of the receiving system. 4 Select transmission settings. The transmission st art speed, ECM, an d encrypte d transmission can be set.
2-13 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book 5 Set a sub address. T o use su b address commun ication, a sub address an d password must be regist ered. 1 Select [ Sub Address ]. 2 Select [ Sub Address ] and [ Password ] and enter each item then select [ OK ].
2-14 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book 3 Select the members (destinations). 1 [ Member ] > [ + ] 2 Select destinations (cont acts) to add to the group. 3 Select [ OK ]. The destinations with a chec kmark displa yed in the checkbox will be added to the members.
2-15 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book 2 T o edit the destination. Editing a Co nt act 1 Change "Address Number ", "Name" and destination type an d address.
2-16 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book Printing Address List Y ou can print the list of destinations registered in the Address Book. Y ou can sort the list in the or der of index or address numbe rs of the destinations.
2-17 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book Adding a Destination on One T ouch Key Add a new destination (co ntact or group) on On e T ouch Key . Adding a Destination Add a new destination (cont act or group).
2-18 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book Editing and Deleting One T ouch Key Edit and delete the destina tions you added to One T ouch Key .
3-1 3 Sending F ax es This chapter explains the follo wing topics: Basic transmission procedure ...... .................... ................... ................... .................... .............. ..... ................ ..... 3-2 Checking the Send S tatus .
3-2 Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedur e for using the fax system is explained below . 1 Select [F AX] on the Home screen. The base screen for fax appe ars. 2 Place the originals. For placing origin als, refer to the following: 3 Select the transmission method.
3-3 Sending Faxes > Basic transmission procedure 6 Send St art. Press the [ Start ] key . When scanning finishes, tran smission sta rts. When originals are placed in the do cument processor After or iginals placed in the document proc essor are scanned and stored in the memory , the receiving system is diale d.
3-4 Sending Faxes > Basic transmission procedure Checking the Send S t atus 1 Select the [St atus/Job Cancel] key . 2 Display the send job st atus screen. Select [ Send Job S t atus ]. The list of accepted time, destination, and status are displaye d for each job.
3-5 Sending Faxes > Basic transmission procedure Cancelling the T ransmission The method for cancelling comm unication with this machine dif fers depending on the transmiss ion method (memory transmission or direct transmission) and communic ation form.
3-6 Sending Faxes > Basic transmission procedure Using redial Redial is a function allowing yo u to dial the last entered number once ag ain. Use this when the receiving system does not re spond when you have tried to send a fax.
3-7 Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure fo r entering the destination fax num ber with the numeric keys is explained below .
3-8 Sending Faxes > Methods For Entering the Destination 3 Select transmission settings. Sub address communicatio n, encrypted transmissio n, transmission start spee d and ECM can be set. It is possible to change the tran smission s ettings by selecting [ On Hook ], [ Sub Address ] or [ Det ail Settings ].
3-9 Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destin ation registered in the Address Book. 1 Display the screen. Select [ Address Book ]. 2 Select the destination. Select the checkbo x to select the desired de st ination from the list.
3-10 Sending Faxes > Methods For Entering the Destination Choosing by One T ouch Key Select the destination using the One T ouch Key . 1 Display the screen. Select [ One T ouch Key ]. 2 Select the destination. 1 Select the One T ouch Key where the destinatio n is register ed.
3-11 Sending Faxes > Methods For Entering the Destination Broadcast T ransmission This function allows you to send the same originals to sever al destinations in one operation. The ma chine stores (memorizes) or iginals to send in memory tempora rily , and automatically repeat s dialing and transmission to the set destination after wards.
3-12 Sending Faxes > Methods For Entering the Destination Select the destination from the One T ouch Key 1 Select [ One T ouch Key ]. 2 Select all destinations and select [ OK ].
3-13 Sending Faxes > Login/Logout Login/Logout Logging in when User Accounting has been Enabled When user accounting has be en enabled, you need to ente r a User ID and Password to use the machine. Normal login 1 Enter the login user name and login password to login.
3-14 Sending Faxes > Login/Logout Logout T o logou t from the machin e, select the [ Authentication /Logout ] key to return to the login user name/login password entr y screen. Logging in when Job Accounting has been Enabled When job accounting has been enable d, you need to enter an Account ID whe n using the machine.
3-15 Sending Faxes > Fax transmission functions Fax transmission functions Select [ Functions ] to display the functi ons. Select [ ] or [ ] to change the screen. Other transmission functions Function Description Reference Page Quiet Mode Lower print and scan speed for quiet processing.
3-16 Sending Faxes > Quiet Mode Quiet Mode Lower print and scan sp eed for quiet processing. Select this mode when the run ning noise is uncomforta ble.
3-17 Sending Faxes > FAX TX Resolution F AX TX Resolution Select fineness of images when sending F AX. The larger t he number , the be tter the image resolution. However , better resolution also means larger file sizes and long er send times. Density Adjust the density .
3-18 Sending Faxes > Continuous Scan Continuous Scan Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously unt il you select [ Finish Scan ]. F AX Direct T ransmission Scans all originals in to memory , then dials and sends.
3-19 Sending Faxes > Manual Send Manual Send This method allows you to send originals b y pressing the [ Start ] key after co nfirming that the telephone line has connected to the receiving system. 1 Select [F AX] on the Home screen. 2 Place the originals.
3-20 Sending Faxes > FAX Delayed Transmission F AX Delayed T ransmission Set a send time. Y o u can use delayed transmission to gether with the br oadcast trans mission funct ion, etc.
3-21 Sending Faxes > Standby Transmission Cancelling and Sending Delayed T ransmissions (Queued) T o cancel delayed transmissions that ar e queued, or to send delayed tran smissions imme diately rathe r than waiting for the specified time, use the pr ocedure below .
3-22 Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use inte rrupt send.
3-23 Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a jo b is complete. Machine’s Op eration Guide It is possible to at tach an image to the e-mail notice. Job Finish Notice Setting (p age 8-4) File Name Entry Add a file name.
3-24 Sending Faxe s > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linki ng fax n umbers of the receiving systems with a chain numbe r created with a number common to severa l destinations.
3-25 Sending Faxe s > Using chain dial Use the numeric keys to enter a fax number 1 Select [ Address Entry ]. 2 "212" is already entered, so cont in ue by entering the fax n umber . 3 [ Menu ] > [ Next Dest. ] Another fax number can b e entered.
3-26 Sending Faxes > Using favorites Using favorites A destination, transm ission time, and othe r transmission settings ca n be registered as a favorites. Af ter a favorites has been registered, it can be opened by simply selecting it from the Favorites screen.
4-1 4 R eceiving F ax es This chapter explains the follo wing topics: F AX Automatic Reception ......... ................ ................ ................ ................. ................ ............. ............ ............... 4-2 Reception Method .
4-2 Receiving Faxes > FAX Automatic Reception F AX Automatic Reception When using this machine as a F AX-dedicated machine that does not receive te lephone calls, set the machine to F AX- dedicated reception . No special operat ion is required when receiving faxes.
4-3 Receiving Faxes > FAX Automatic Reception Flow of reception 1 Reception St art s When a fax comes in, the [ Processing ] indicator blinks and reception automatically begins.
4-4 Receiving Faxes > Manual Rece ption Manual Reception This method allows you to receive faxes by selecting [ Manual RX ] after confir ming that the teleph one line has connected to the sending system. Flow of reception 1 The machine receives a call.
4-5 Receiving Faxes > Fax receptio n functions Fax reception functions The reception method and fax pr inting method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper . Duplex Printing X page 4-6 Receive a two-page fax on one page.
4-6 Receiving Faxes > Fax reception settings Fax reception settings Duplex Printing When received multiple p ages of dat a are the same wid th, th ey can be printed out on bot h sides of p aper having the same width as th e data.
4-7 Receiving Faxes > Fax reception settings Media T ype for Print Output S pecify th e paper type to be use d for print output of the received fax.
5-1 5 Using Con v enient F ax Functions This chapter explains the follo wing topics: Forward Settings ............. ................ ................. ................ ................ ................ ................ ............. ............. ....
5-2 Using Convenient Fax Functions > F orward Settings Forward Settings When you have received a fax, you can forwar d the received image to other fax machines or computers, or set pr inting. T ype of Forwarding Destination Only one forwarding d estination can be sp ecified.
5-3 Using Convenient Fax Functions > F orward Settings Entering Forwarding Destination Dire ctly 1 Select [ Address Entry (F AX) ], [ Address Entry (Email) ] or [ Address Entr y (Folder) ]. 2 Enter the address to be registered as a forwardi ng destination.
5-4 Using Convenient Fax Functions > F orward Settings Forwarding T ime Setting Register the st art time and end time betwee n which forwarding is enabled. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ Forwar d Settings ] > [ Schedule ] 2 Configure the function.
5-5 Using Convenient Fax Functions > F orward Settings E-mail Subject Add. Info. Setting S pecify whether any information will be ad ded to the subject of the E-mail. When adding information, you can select either Se nder Name or Sen der . 1 Display the screen.
5-6 Using Convenient Fax Functions > F orward Settings File Name Registration Y ou can se t the file name to be crea ted when forwarding. Y ou can append information such a s the date/time and the job number or fax num ber .
5-7 Using Convenient Fax Functions > F orward Settings Settings for Forwarding from Command Center RX (Forward Settings) Y ou can use Command Center RX on a computer connecte d to the network to specify the forwarding settings on th is machine.
5-8 Using Convenient Fax Functions > Su b Address Box Functio n Sub Address Box Function Sub Address Box A Sub Address Bo x is a box for storing received originals on the machine to which the F AX System is to be installed. Using sub address reception function, you can store received origin als in a personal Sub Address Box.
5-9 Using Convenient Fax Functions > Su b Address Box Functio n Registering a Sub Address Box Up to 20 Sub Address Boxes can be registe red. 1 Select [Sub Address Box] on the Home screen. 2 Configure the function. 1 [ Menu ] > [ Add ] 2 Enter the box na me, and select [ Next > ].
5-10 Using Convenient Fax Functions > Su b Address Box Functio n Changing/Deleting Sub Address Box 1 Select [Sub Address Box] on the Home screen. 2 Changing/Deleting Changing 1 [ Menu ] > [ Edit ] 2 Select the box that you want to change and change the settings.
5-11 Using Convenient Fax Functions > Su b Address Box Functio n Printing Originals from a Sub Address Box T o print the originals that have been sent to a Sub Address Box, use the following operation. 1 Select [Sub Address Box] on the Home screen.
5-12 Using Convenient Fax Functions > Su b Address Box Functio n Checking Det ails Y ou can use the pro cedure below to check the det ails of documents forwa rded to a Sub Address Box. 1 Select [Sub Address Box] on the Home screen. 2 Selecting the Originals.
5-13 Using Convenient Fax Functions > Su b Address Box Functio n Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarde d to a Sub Address Box. 1 Select [Sub Address Box] on the Home screen. 2 Deleting 1 Select the box contain ing the document you want to delete.
5-14 Using Convenient Fax Functions > Su b Address Box Functio n Sub Address T ransmission T o specify a Sub Address Box when sending a fax, follow the steps below . For the setting method when the machine re ceives originals, refer to the following: Sub Address Box Function (p age 5-8) 1 Select [F AX] on the Home screen.
5-15 Using Convenient Fax Functions > Po lling Communication Polling Communication Polling communication is a communi cation mode in which t he transmission of originals on th e sending machine is controlled by the rece iving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
5-16 Using Convenient Fax Functions > Po lling Communication Using Polling T ransmission 1 Select [Polling Box] on the Home screen. 2 Place the originals. 3 Display the screen. Select [ Store File ]. 4 Select the type of originals, scanning density , etc.
5-17 Using Convenient Fax Functions > Po lling Communication Polling Reception This function automatically triggers tr ansmission of originals stored on the send ing machine wh en the receiving machine dials the sending mach ine’s numbe r . Using sub ad dresses at th e same time a llows the com munication mo des described below .
5-18 Using Convenient Fax Functions > Po lling Communication Using Polling Reception 1 Select [F AX] on the Home screen. 2 T urn on polling reception. [ Functions ] > [ F AX Polling RX ] > [ On ] 3 S pecifying destination. 4 Press the [St art] key .
5-19 Using Convenient Fax Functions > Po lling Communication 4 Press the [St art] key . The operations for receptio n begin. Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Select [Polling Box] on the Home screen.
5-20 Using Convenient Fax Functions > Po lling Communication Checking Det ails Use this procedure to check the details of an original stor ed in a Polling box. 1 Select [Polling Box] on the Home screen. 2 Select the original. 1 Select the document you want to check.
5-21 Using Convenient Fax Functions > En cryption Encryption This method allows you to communicat e with originals encrypted by th e sending system. Therefore, even when a third party tries to view the originals in the midd le of commun ication by som e means, th e third party is prev ented from knowing the actual content s of the originals.
5-22 Using Convenient Fax Functions > En cryption Registering an Encryption Key An encryption key is requ ired when regi st ering the Address Book used for encryption communication (the other p arty is directly en tered using the numeric keys) in th e sending system and when setting encrypti on in the receiving system.
5-23 Using Convenient Fax Functions > En cryption Changing and Deleting Registrati on Content s of Encryption Key 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Common ] > [ Encryption Key Re gistration ] 2 Change/Delete Changing 1 Select [ … ] for the encryption key you want to change.
5-24 Using Convenient Fax Functions > En cryption Using the Encrypted T ransmission When sending orig inals by encrypted tr ansmission, use the Ad dress Book register ed for encryption or set encrypted transmission when dialing directly using the nu meric keys.
5-25 Using Convenient Fax Functions > En cryption Setting the Encrypted Reception T o conduct encryption communication operatin g the receiving system, fo llow the steps below . 1 Register the encryption key ahead of time. Register the encryption key that you decided u pon with the sender .
5-26 Using Convenien t Fax Functions > Using a Co nnected Teleph one Using a Connected T elephone It is possible to connect a telephone (a commercially available ite m) to this machine and us e various functions. F AX/TEL Auto Switch Reception This reception method is convenient when usin g both telephone and fax on a single telephon e line.
5-27 Using Convenien t Fax Functions > Using a Co nnected Teleph one Prep aration: Select [ Auto (F AX/TEL) ]. 1 The telephone rings. The connecte d telephone set make s a ringing tone . Note that i f [ 0 ] (zero) is set as the numbe r of rings (for F AX/TEL Auto Switch), the connected telephone does not ring.
5-28 Using Convenien t Fax Functions > Using a Co nnected Teleph one F AX/Answering Machine Auto Switch Reception This method is convenient when usi ng both the answer ing machine and fax.
5-29 Using Convenien t Fax Functions > Using a Co nnected Teleph one 1 The telephone rings. The connected telephone set makes ringing tone the set number of times.
5-30 Using Convenien t Fax Functions > Using a Co nnected Teleph one DRD Reception (A vailable for some co untries.) This reception mode utilizes th e Distinctive Ring Pattern service available th rough some telephone co mpanies. With this service, you can use two or more fax numbers on a single te lephone line.
5-31 Using Convenien t Fax Functions > Using a Co nnected Teleph one 1 The telephone rings. When a call comes in, the telephone will ring. 2 Answer the call. The machine will then ring using the predetermined ring p attern. When the call is from a telephone Lift the handset and speak with the other party .
5-32 Using Convenien t Fax Functions > Using a Co nnected Teleph one Manual Send When you want to talk to the pe rson at the receiving system or the receiving sy stem needs to switch to fax, use this method to send origina ls. 1 Place the originals.
5-33 Using Convenien t Fax Functions > Using a Co nnected Teleph one Manual Reception Reception is possible afte r confirming that the telephone line ha s connected to the sending p arty . 1 The telephone rings. When there is an inco ming call, the telephone co nnected to the machine make s a ringing tone.
5-34 Using Convenien t Fax Functions > Using a Co nnected Teleph one Remote Switch Function Y ou can st art fax reception by op eration from the connected telep hone set. This function is convenient for using this machine and a teleph one set (commercially availab le product) in combination installed at places distant from each othe r .
6-1 6 Sending F ax es fr om PC This chapter explains the follo wing topics: Flow of Network F AX Sending .. ................ ................ ................ ................. ................ ................ ......... ............... 6-2 Flow of Network F AX Receiving .
6-2 Sending Faxe s from PC > F low of Networ k FAX Sending The Network F AX function enables any PC, which is network ed to the machine, to perform sendin g and receiving of faxes. Its primary fea tures include the following. • PC-prepared docum ent can be s ent and re ceived by fax w ithout being printed out.
6-3 Sending Faxes from PC > Setup Setup The following prep aration is needed before using Networ k F AX. Connection to a PC Connect the machine an d PC to the network using a network cable. Machine Registration Using the memory transmission function, se lect the recipient PC or file format.
6-4 Sending Faxes from PC > Setup Inst alling the F AX Driver The procedure for inst alling the F AX Driver is expl ained below . (The screens in Windows 7 are shown.) 1 Insert the Pr oduct Librar y dis c . 2 Display the screen. 3 Select F AX Driver .
6-5 Sending Faxes from PC > Setup 4 Finish the inst allation. If a system resta rt message appears, rest art the computer by followi ng the screen prompt s. This completes the F A X driv er installation procedure. 4 Select [ FA X D r i v e r ]. 5 Click [ ].
6-6 Sending Faxes from PC > Setup Uninst alling the F AX Driver Perform the following pro cedure to delete the F AX Driver from your computer . 1 Display the screen. Click [ Start ] button on the Windows and then select [ All Programs ], [ Kyocera ], and [ Uninst all Kyocera Product Librar y ] to display the Uninstall Wizard.
6-7 Sending Faxes from PC > Basic Transmission Basic T ransmission 1 Create the document to be sent. 1 Use an application on your comput er to create the document to be sent. 2 Set the original size and orien tation. 3 Select [ Print ] from the File menu.
6-8 Sending Faxes from PC > Basic Transmission 3 Select settings on th e F AX Setting tab. 1 S pecify fa x settings such as the original size on the F AX Setting tab, and click [ OK ]. For detailed infor mation on the settings on the tab, refer to the following: 2 Y ou will return to the Print dialog box for the application.
6-9 Sending Faxes from PC > Basic Transmission 6 Set the destination. 1 Use the keyboard to enter the destination fax number in the [ Address Setting ] tab. 2 Click [ Add to Destinat ion List ]. The destination information will appear in the address list.
6-10 Sending Faxes from PC > Basic Transmission Configuring the Driv er Default Settings Use the F AX Setting t ab of the print settings sc reen to set the or iginal size and other transmission conditions. 1 Display the screen. 1 From the start button, click [ Control Panel ], [ Hardwar e and Sound ], and [ Devices and Printers ].
6-11 Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission co nditions that you use most in this dialog box, you can minimize the need to change the setti ngs each time. The Default Settings dialog b ox can be accessed by the following procedure: 1 Display the screen.
6-12 Sending Faxes from PC > Basic Transmission (2) Cover Pa ge T ab (3) Authent ication T ab Item Description Att ach Co ver Page checkbox Check the checkbox when you want to add a cover page to your transmission.
6-13 Sending Faxes from PC > Basic Transmission (4) Sender Information T ab Enter your own informatio n into fields explained belo w to send a co ver page with your faxes. Item Description Comp any A maximum of 64 characters can be entered. Dep artment A maximum of 64 characters can be entered.
6-14 Sending Faxes from PC > Basic Transmission Changing T ransmit Settings T ransmit Settings can be changed at the time of transmission. (1) Selecting a Destinati on from the Address Book There are t wo types of Address Book s from which yo u can select the party to trans mit to.
6-15 Sending Faxes from PC > Basic Transmission 2 Select the desired Address Book. T o select the Address Book register ed in the fax machine, select [ Address Book/XXXX (model name) ] from the drop -down me nu. 3 Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box.
6-16 Sending Faxes from PC > Basic Transmission 4 Click on the [OK] button. The [ T r ansmit Settings ] dialog box will be displayed once again. (2) Subaddress-Based Communication 1 Open the Option Se ttings dialog box. Click on the [ Option Settings ] button in the [ Address Setting ] t ab of the [ T ransmit Settings ] dialog box.
6-17 Sending Faxes from PC > Basic Transmission (3) Cover Page Setting s A Cover Page can be set as the first page of a fax transmission. In addition to th e standard templates for Cover Pages, or iginal templates can be create d and used.
6-18 Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (T ransmission Settings) The Cover Page is att ached to th e fax and sent as th e first page . About Cover Pages The Cover Page can be selected from a templa te.
6-19 Sending Faxes from PC > Basic Transmission Att aching and T ransmittin g a Cover Page The procedure for att aching and tra nsmitting a Cover Page is shown below . 1 Open the T ransmit S ettings dialog box. Perform S tep s 1 to 7 of the Basic T ransmission method to display the T ransmit Settings d ialog box.
6-20 Sending Faxes from PC > Basic Transmission 4 Add the destination to the destination list. 1 Add this information to the [ Destination List ] by clicking on the [ Add to Destination List ] button.
6-21 Sending Faxes from PC > Basic Transmission 5 Att ach a Cover Page. Click on the [ Cover Page ] t ab and plac e a check in the [ Attach Cover Page ] checkbox. 6 Select the Cover Page to be att ached. Select a Cover Page template f rom the [ Co ver Page T emplates ] list.
6-22 Sending Faxes from PC > Basic Transmission 2 Click on the [ Close ] butt on. 8 Edit the Message. 1 Click on the [ Edit Message ] button. 2 Enter the messag e to be added to the Co ver Page and click on the [ OK ] button. 9 Tr a n s m i t . Click on the [ Send ] button to begin the transmission.
6-23 Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmissi on can be omitted. T emplate Selection Select the Cover Page template to be register ed in the Default Settings.
6-24 Sending Faxes from PC > Basic Transmission 4 Check the content s of the Cover Page. 1 Click on the [ Preview ] button. A preview of the curr ently selected template will be displayed. T o display a different template, use the drop- dow n menu at the top of the dialog box or click on the [ W ] or [ X ] button.
6-25 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be includ ed on the Cover Page. Creating New Cover Page T emplates Perform the following procedu re to create an original Cover Page template.
6-26 Sending Faxes from PC > Basic Transmission 2 Enter the characters. From the Menu ba r , click on [ Insert ] and then [ T extbox ] a nd then position the textbox and enter the char acters. 3 Position the field box. From the Menu b ar's [ Insert ] menu, select the field box to be positioned.
6-27 Sending Faxes from PC > Basic Transmission 4 Position the figures, textboxes, etc., to create a Cover Page. 5 From the Menu bar click on [ File ] and then [ Save As ], ente r the file name, and click on the [ Save ] button. 6 Close the [ Edit Cover Page ] screen.
6-28 Sending Faxes from PC > Basic Transmission T ransmission Control Perform the following procedu re when you want to use your computer to ve rify the status of a fax transmission curren tly being processed, or to a ctually terminate that transmission.
7-1 7 Mana ging J obs This chapter explains the follo wing topics: V arious T ools for Checking T ransmission Results and Regi stration S t atus ........ ................ ................ ............... 7-2 Checking F A X Job History ................
7-2 Managing Jobs > Various Too ls for Checking Transmission Results and Registr ation Status V arious T ools for Checking T ransmission Result s and Registration S t atus Check the fax transmission results and re gistration status using the following tools.
7-3 Managing Jobs > Checking FAX Job History Checking F AX Job History Display the history of the latest 50 each of send and receipt resu lts on the display for checking .
7-4 Managing Jobs > Printing Admin istrative Reports (Resu lt Report Setting) Printing Administrative Report s (Result Report Setting) Y ou can print vario us administrative report s to check the result s of fax tran smission or the status of the functiona l setup.
7-5 Managing Jobs > Printing Admin istrative Reports (Resu lt Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled b efore being sent.
7-6 Managing Jobs > Printing Admin istrative Reports (Resu lt Report Setting) F AX RX Result Reports Each time you receive a fax, you can pr int a report to confirm whether the fax was received successfully .
7-7 Managing Jobs > Activity Report (Out going FAX Re port and Incoming FAX Report) Activity Report (Outgoing F AX Report and Incoming F AX Report) Activity reports are repo rts of both the se nt faxes and the re ceived faxes . Each re port lists the history of th e latest 50 sent or received fax dat a.
7-8 Managing Jobs > Status Page S t atus Page A status p age provide s informati on on a number of user setup s. F AX- related information includes the Local F AX Number , Local F AX Name, fax line setting, etc. Y ou can print it out as necessary .
7-9 Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting F AX Receipt Result by E-mail Fax receipt can als o be notified by e-mail in stead of checking the receipt result report.
7-10 Managing Jobs > Confirmati on Screen of Destinations Confirmation Screen of Destinations When selecting [ On ] for Dest. Check before Send, the confirmation scr een of destina tions appears afte r pressing the [ Star t ] key . Machine’s Op eration Guide Follow the steps below to confirm the destinat ions.
8-1 8 F ax Settings This chapter explains the follo wing topics: Default fax settings ............ ................. ................ ................ ................ ................ ............. .......... ............. ........... 8-2 Operation method .
8-2 Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as fo llows: 1 Display the screen. Select the [ System Menu/Counter ] key . 2 Select a function.
8-3 Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system men u are shown below . NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guid e Item Description Reference Page Quick Setup Wizard Configures settings for the machine in a wizard format.
8-4 Fax Settings > Default fax settings Report Print reports to ch eck the mach ine settings and status. Default settings for printing the result reports can also be configured. Report Print Admin Report Settings Result Report Setting Item Description Stat us Pa ge A status p age provides information on a number of user setups.
8-5 Fax Settings > Default fax settings Cassette/MP T ray Settings Select pap er size and media type for Cassette 1 to 4. Cassette1 (to 4) Multi Purpose T ray Common Settings Configures overall machine oper ation. Sound Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4).
8-6 Fax Settings > Default fax settings Function Default s Display St atus/Log Function Key Usage FA X Settings related to the fax function can be configured. TX/RX Common Item Description F A X TX Resolution Select the de fault scanning resolution.
8-7 Fax Settings > Default fax settings T ransmission Item Description Local F AX Name Register the local F AX name printed in the tr ansmit terminal identification (TTI) area. This item is included in the Quick Setup Wizard. Quick Setup Wizard (Fax Setup) (page 2-7) Local F AX ID Re gister the local F AX ID.
8-8 Fax Settings > Default fax settings Reception Item Description Media T ype S pecify the paper type to be used for print output of the received fax.
8-9 Fax Settings > Default fax settings TX/RX Rest riction This function allows you to send or receiv e originals o nly when com munication re quirements are m et.
8-10 Fax Settings > Transm ission Restriction T ransmission Restriction This function allo ws you to send or re ceive originals only when communication requ irements are met. Using this function can limit other parties with which you can communicate.
8-11 Fax Settings > Transm ission Restriction Registering Permit F AX No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Permit No. List ] 2 Add a permit fax number . 1 Select [ + ]. 2 Use the numeric keys to enter Permit F AX No.
8-12 Fax Settings > Transm ission Restriction Changing and Deleting Permit F AX No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Permit No. List ] 2 Change/Delete. Changing 1 Select [ … ] for Permit F AX No.
8-13 Fax Settings > Transm ission Restriction Registering Reject F AX No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Reject No. List ] 2 Add a Reject F AX No. 1 Select [ + ]. 2 Use the numeric keys to enter Reject F AX No.
8-14 Fax Settings > Transm ission Restriction Changing and Deleting Reject F AX No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Reject No. List ] 2 Change/Delete. Changing 1 Select [ … ] for Reject F AX No.
8-15 Fax Settings > Transm ission Restriction Registering Permit ID No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Permit ID List ] 2 Add a Permit ID No. 1 Select [ + ]. 2 Use [ + ]/[ - ] or the numeric keys to enter Permit ID No.
8-16 Fax Settings > Transm ission Restriction Changing and Deleting Permit ID No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Permit ID List ] 2 Change/Delete. Changing 1 Select [ … ] for Permit ID No.
8-17 Fax Settings > Transm ission Restriction Setting Send Restriction Restrict the othe r parties to which you send origin als only to the ones regi stered in Permit F AX No. and Permit ID No. as well as the ones registered in the Address Book. T o change the sen ding restrictio n, follow the steps below .
8-18 Fax Settings > Unusable Time Unusable T ime This feature sets a time period during wh ich the machine will not print received faxes. 1 Display the screen. [ System Menu/Counter ] key > [ Date /Timer/Ene rgy Saver ] > [ Unusable T ime ] 2 Configure the function.
8-19 Fax Settings > Account Ma nagement Account Management Account management is user man agement that specifies th e users who can use the mach ine and job accounting that controls the usage per accoun t. In user accounting, up to 100 users ca n be managed using User ID and Passwo rd.
8-20 Fax Settings > Account Ma nagement Restriction of use func tion When you have enabled job accounting , you need to enter an Account ID when perfor ming the following operations.
9-1 9 T r oubleshooting This chapter explains the follo wing topics: Indicators During Sending/Receiv ing Operation .... ................ ................ ................ ................. ............ ............. .. 9-2 Responding to an Attention Indicator Flashes .
9-2 Troubleshooting > Indica tors Duri ng Sending/Receiving Operation Indicators During Sending/Receiving Operation The [ Processing ] and [ Memory ] indicators show the fax transmis sion status. •T h e [ Processing ] i ndicator bli nks durin g fax trans mission and re ception .
9-3 Troubleshooting > Prec autions When Turning Power OFF Precautions When T urning Power OFF T o power off the machine, pr ess the Power switch. Y ou can not automatically receive a fa x when the power switch is turned off. Make sure that the [ Processing ] indicator and the [ Memory ] indicator ar e off before tur ning off the powe r switch.
9-4 Troubleshooting > Me ssages Messages When an error occurs, the display may show one of the messages listed below . These will help you identify and correct the problem. NOTE When a transmissio n error occurs, a sent/ receipt result re port is produced.
9-5 Troubleshootin g > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code d epending on th e communication speed setting.
9-6 Troubleshootin g > Error Code List U01700 - U01720 Communi cation error occurred during high-speed transmission. Send again. If you still have trouble, reduce TX S tart S peed and send again. NOTE If the communication error occurs frequently , change the defau lt setting of TX S t art S peed in System Menu.
9-7 Troubleshootin g > Error Code List U05300 Reception was rejected by the recipien t because communication requirements are not met due to the reception restriction set on the recipient machin e. Check with the recipient. U14000 Reception to the Sub Address Box was stopped b ecause there is no more free space in the memory of this machine.
9-8 Troubleshooting > Tr oubleshooting T roubleshooting When a proble m occurs, f irst check the f ollowing. If th e problem pe rsists, contact your deal er or service representative. Symptom Checkpoint Corrective Action Reference Page Cannot send documen t.
9-9 Troubleshooting > Tr oubleshooting Cannot pe rform memo ry forwarding usi ng a sub address. Is the rec ipient fax mach ine equipped with a sub address transmission feature? Sub address transmission cannot be performed unless the recipien t fax machine has a similar sub address transmission feature.
10-1 10 A ppendix This chapter explains the follo wing topics: Character Entry Method ............... ................ ................ ................. ................ ................ ........ .............. ............. 10-2 S pecifications ....
10-2 Appendix > Character Entry Method Character Entry Method T o enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below . Entry Screens Lower-case Letter Entry Screen NOTE QWERTY , QWERTZ and AZERTY ar e keyboard layouts th e same as a PC keyboard are available.
10-3 Appendix > Character Entry Method Upper-case Letter Entry Screen Number/Symbol Entry Screen No. Display/ Key Description 13 [ S ]/[ T ] T o enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to vie w other numbers or symbols to enter .
10-4 Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘L ist A-1’ for an example. 1 Enter 'List', (sp ace). T o shift from lower case to upper case letters, select [ a/ A ]. T o shift from upper case to lower case letters, select [ A/a ].
10-5 Appendix > Specifications S pecifications F AX function IMPORT ANT Specif ications are subject to cha nge without notice. Item Description Compatibility Super G3 Communication Line Subscriber .
10-6 Appendix > Specifications Network F AX functions Item Description Hardware IBM PC-A T compatible computer Interface 10BASE-T , 100BASE- TX, 1000BASE-T Operating system Windows XP , Windows Ser.
10-7 Appendix > Menu Map Menu Map Add Dest. (page 3-7 ) Address Book (page 3-9 ) Ext. Address Book (refer to Command Center RX User Guide ) One T ouch Key (p age 3-10 ) Functions Quiet Mode (page 3.
10-8 Appendix > Menu Map F AX Job Log Outgoing F AX Log (page 7-3 ) Incoming F AX Log (page 7-3 ) Outgoing F AX Report (p age 7-7 ) Incoming F AX Report (page 7-7 ) Scanner (refer to the machine’.
10-9 Appendix > Menu Map Report (page 8-4 ) Report Print (p age 8-4 ) S tatus Page (page 7-8 ) Font List (refer to the machine’s Operation Guide ) Network S t atus (refer to the machine’ s Oper.
10-10 Appendix > Menu Map Common Settings Default Screen (refer to the machine’s Operation Gui de ) Sound (page 8-5 ) Buzzer (refer to the machine’s Operation Guide ) F AX S peaker V olume (pag.
10-11 Appendix > Menu Map F AX (p age 8-6 )T X / R X C o m m o n (page 8-6 ) Encryption Key Registration (page 5-21 ) F AX Remote Diagnosis (p age 8-6 ) T ransmission (page 8-7 ) Local F AX Name (p.
10-12 Appendix > Menu Map Date/T imer/Energy Saver Date/T ime (page 2-9 ) Date Format (refer to t he machine’s Operation Guide ) T ime Zone (page 2-9 ) Auto Panel Reset (refer to the machine’s .
10-13 Appendix > Received FAX Sizes an d Paper Priority (Metric Model) Received F AX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orienta tion, the machine automatically chooses the printing paper acco rding to the following priority .
10-14 Appendix > Received FAX Sizes an d Paper Priority (Inch Model) Received F AX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orienta tion, the machine automatically chooses the printing paper acco rding to the following priority .
Index-1 Index Numerics 2 in 1 Print 4-6 , 8-8 A Account Management 8-19 Account Name Use 8-7 Address Book 2-11 , 3-9 Adding a contact 2-11 Adding a Group 2-13 Change/Dele tion 2-14 Printing Address Li.
Index-2 L Local FAX ID 2-7 , 8-7 Local FAX Name 2-7 , 8-7 Local FAX Number 2-7 , 8-7 M Machine (Names ) 2-2 Manual Reception 4-4 , 5-33 Manual Send 3-19 , 5-32 Media Type for Print Output 4-7 , 8-8 Me.
Index-3 T Telephone Line 2-7 , 8-7 Time 2-9 Touch Panel 2-5 Transm ission Re strict ion 8-10 Communication Establishing Requir ements 8-10 Permit FAX No. 8-11 Permit ID No. 8-15 Prerequisites 8-10 Reception Rejectio n Requirem ents 8-11 Reception Restriction Setting 8-17 Reject FAX No.
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KYOCERA Docu ment Solutions Inc. – 2- 28, 1-Chome – T amat su ku ri – Chuo-Ku Osaka 540-8585 – Japan – www . ky oceradocumentso lutions.com 2 PC KDEN EN 5 00 First edition 201 5 .
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